Rural Advisory Council Public Notices

The Rural Advisory Council (RAC) provides input and makes recommendations to the Trillium Board regarding the needs of rural communities.

RAC membership is made up of rural OHP (Oregon Health Plan) members, parents of OHP members and community members. Three RAC members serve on the Community Advisory Council with one serving as a representative to the Trillium board. RAC Member Roster

RAC Member Roster

Shelley Morris, Options Counseling-Florence
Patricia Muchmore, Cottage Grove
Heather Murphy, Family Relief Nursery-Cottage Grove
Joyce Richardson, Florence
Robin Roberts, McKenzie Family Resource Center-Blue River
Rick Yecny, Peace Harbor/PeaceHealth- Florence
Charene Reavis, Florence
Jessica Rice, Oakridge/Westfir
Lezlee Craven, Cottage Grove
Chair - Charene Reavis
Vice Chair - Lezlee Craven
Lezlee Craven, RAC Representative
Charene Reavis, RAC Representative
Jessica Rice, RAC Representative
Trillium CCO Board Representative
Rick Yecny, PeaceHealth

The RAC's goal is to help Trillium remain responsive to rural consumer and community health needs. The council is intended to engage rural consumers in improving the way their health needs and the health needs of their community are being met.

The first ten minutes of each meeting is reserved for public comment. Comments are limited to two minutes per person. Please read the Public Comment Guidelines.

RAC Charter
Date Chartered
Authorizing Charter: December 4, 2012
Timeline
This is a standing/ongoing Council. The Charter will be reviewed annually in January by the RAC members. Any amendments will be brought first to the Trillium Community Health Plan Executive Team (ET) for approval with final approval by the CCO Governing Board.
Meeting Frequency
The RAC meets face-to-face at least every three months, and more frequently as needed. When necessary, members may participate remotely. Standing sub-committees or ad hoc work groups will meet as directed.
Sponsor
Trillium Community Health Plan Governing Board.
Purpose
Engage Trillium Community Health Plan Members and the community as a whole in the rural areas of Lane County to advise and make recommendations to the governing Board on the strategic direction of the organization, ensure that Trillium remains responsive to rural consumer and community health needs, and advise on the design and priorities of Trillium in achieving the Triple Aim.
Provide a link back to rural community members to aid in achieving the goals of the Triple Aim, with a particular focus on Trillium's effectiveness in providing quality services that are accessible to all members.
Oversight
The RAC roles and responsibilities include:
  • Work closely with the Community Advisory Council (CAC) to provide coordinated and comprehensive input to the Trillium Board of Directors
  • Provide input to the CAC and the Board of Directors on the rural community perspective related to community health needs, preventive care practices, and the Community Health Improvement Plan
  • Work to assess and then make recommendations on how best to address issues related to health disparities, including linkages between medical and non-medical services, in conjunction with the Community Advisory Council and the Clinical Advisory Panel
  • Provide advice on strategies to effectively engage the rural community in transforming health care
Scope
All communities within Lane County
Operating Principles
All members adhere to established team agreements/ground rules.

The RAC will clarify its decision-making model prior to all decisions.

Fifty-one (51)% of RAC members constitutes a quorum. A quorum can act. All RAC members are voting members.

The Rural Advisory Council is staffed with appropriate management and analytic services representation.
The RAC will charter additional subgroups—as well as convene ad hoc "project teams"—as needed.
When conflicts arise, the members will discuss and resolve the conflict with the RAC Chair, with the support of staff. If unable to resolve, the CCO CEO will resolve the difference in the best interests of the Trillium Community Health Plan.
Chair and Vice Chair
The RAC will review a slate of nominees for Chair, from which it will select a Chairperson and Vice Chairperson.

Both the RAC Chair and the RAC Vice Chair will hold their positions for a 2-year term. They may be nominated for reappointment for one additional term.
The RAC Chair will represent the RAC in all matters.

The RAC Chair is accountable for:
  • Convening and leading meetings
  • Developing, prioritizing and approving meeting agendas
  • Ensuring engagement of RAC members
  • Facilitating conflicts among RAC members
  • Providing leadership to RAC members
  • Ensuring regular communication to RAC members regarding decisions made by other groups that impact this RAC
  • Working with staff to provide monthly reports and recommendations to the Governing Board on behalf of the RAC
  • Oversight and facilitate establishment of RAC sub-committees and the RAC member who chairs them
The RAC Vice Chair is accountable for:
  • Partnering with the RAC Chair to achieve the duties listed above.
  • Covering the duties of the Chair in his/her absence
RAC Representatives to Trillium Board
The RAC shall appoint one RAC member to represent the Council on the governing board of Trillium Community Health Plans. The representatives shall be a full voting member of the Board of Directors, and is responsible for ensuring good two-way communication between the RAC and the governing board regarding RAC activities and recommendations, as well as assisting the governing board in its work to communicate with the larger Lane County community.
Member Accountability
Each council member is responsible for fully and actively participating on the team in order to achieve the goals of the team as described in this Charter—accepting his/her responsibilities diligently and carrying his/her share of the team's work.
  • The members should define and advocate for innovation
  • The members should act as a liaison for the community and for their individual groups
  • The members should look for avenues to transform care
  • The members should look for avenues to transform care
  • The members should have commitment to the community and the CCO
RAC Membership
The RAC will be appointed by the Trillium Board of Directors. A majority of the RAC members will be Oregon Health Plan (OHP) members or parents of children enrolled on OHP at time of appointment to the RAC.

The RAC includes a maximum of 20 members, including a broad representation of the different rural communities in Lane County, and a diversity of skills, experiences and perspectives. Three members of the RAC will be OHP consumer members of the Community Advisory Council, representing Florence, Cottage Grove, and East Lane County.
Selection Process
The RAC and staff will work together to publicly announce vacancies on the RAC, and solicit applications for membership. A committee of equal representation from Lane County and from the Trillium Board of Directors will interview applicants and select individuals to serve on the RAC. The final appointment will be made by the Trillium Board of Directors.
Terms
Panel members serve a term of 2 years and will not serve more than 2 consecutive terms. Terms will initially be staggered to provide for both turnover and continuity in committee membership.

The RAC Chair is responsible for ensuring RAC member vacancies are announced in April.

The recruitment process takes place in May.

The selection process is concluded in June to ensure new members effective July 1.
Monitoring Effectiveness
The RAC will submit monthly written reports to the Board of Directors related to the Council's work plan, progress and recommendations.